HR/ADMIN OFFICER

POSITION: HR/ADMIN OFFICER

REPORTS TO: COO

POSITION SUMMARY: To provide day-to-day administrative support in the implementation of human resources policies, procedures and ensure smooth office operation in Blue Coral Health Care Services.

ESSENTIAL FUNCTIONS OF THE JOB:

HUMAN RESOURCES

• Designs and produces regular statistical reports on HR information for the staffing committee and managers e.g., Starters, leavers, turnover, recruitment campaigns, sick leave, and monitoring.
• Regularly update staff establishments.
• Ensures information is correctly and regularly updated.
• Update and manage employee records.
• Preparation of payroll and remittance of all statutory deductions as at due date.
• Preparation of payslips (monthly) for all staff.

RECRUITMENT

• Handle recruitment process such as posting advertisements, organizing interviews, and employment contract etc. … and also aligned with local regulations, company policies and procedure.

PROJECT SUPPORT

• To develop and maintain administrative systems and procedure to provide administrative support for HR projects e.g. arranging meetings, collating and circulating papers, preparing statistical reports, entering data on IT systems and following up action points.
• Supporting special projects within the centers when required.
• Supporting the HR department and other managers in researching and developing existing and new policy and procedures.

PAY GRADING

• Ensuring up-to-date, job descriptions/specifications is maintained.
• Support and act on dissemination of information to managers and staff as appropriate.
• Provide advice on P&G procedures within clearly defined protocols.
• Ensure that regrading’s are processed once approved.
• Prepare confirmation letters and monitor contract expiry for renewals.

OCCUPATIONAL HEALTH PROVIDER

• Work with Occupational Health Provider to facilitate screening programmed for staff.

SYSTEM DEVELOPMENT

• Development and maintenance of appropriate systems and procedure as required .
• Advice to users on HR systems including resolving or supporting the resolution of problems related to the operation of the HR system.
• Supporting development and rollout of HR system.
• This include training users to understand and use system modules.
• Make recommendations on staff training in the operation of the HR system modules on a regular basis
• Monitor Implementation of HR policies and procedures followed by managers and Staff.
• Manage the work pass application and status including monitor of the expiry dates.

ADMINISTRATIVE

• Oversee all administrative task in the office in compliance with BCHS established policies and procedures.
• Acquire and maintain office furnishing, equipment and supplies and provides administrative support for the maintenance of the telephone, communication and computing.
• Establish and maintain appropriate filing and information flow systems including filing of MOUs and Vendor contract.
• Coordinates with suppliers and vendors.
• Engages with HR service providers and suppliers on HR systems, payroll,insurance,training and development.
• Perform other duties as assigned.

SKILLS AND ABILITIES

• Thorough understanding of Nigerian Labour and employment laws.
• Clerical and administrative skills.
• Ability to provide basic advice on employment terms, conditions, policies and procedures.
• Good organization and interpersonal skills with ability to function in a multi-cultural environment.
• Flexible resourceful and able to perform despite tight schedules.
• A high-level individual who’s independent, proactive with good attitude
• Good computer skills in spreadsheets, word processing documents and applications(Word,excel,Outlook and HR system.
• Ability to deal sensitively and appropriately with confidential information.
• Ability to undertake routine calculations.

QUALIFICATIONS

• Degree or Diploma in Human Resources or Its equivalent.
• 3-4years working experience in a similar capacity.
• Experience in Health care procurement and administration is preferred